Translation within the Qiwa contract-documentation workflow
Qiwa’s Contract Management service enables establishments to create and document employee contracts electronically. The employer enters establishment, employee, and contract data, including the job title, contract duration, working hours, financial obligations, and additional clauses, then sends the request to the employee in Qiwa Individuals. The employee may review, accept, reject, or request modification. When both parties agree, the contract is considered documented and approved by the Ministry of Human Resources. The service displays no fee and an immediate duration; if the employee does not respond within ten days of creation, the request is considered cancelled and must be resent if needed. The official page states that the job title is written in Arabic and English according to the job description, and distinguishes it from the occupation shown for a non-Saudi as it appears in official records. However, the reviewed official pages do not publish a universal rule requiring every foreign document to be translated, a list of documents that must be uploaded or translated, or a uniform translator, certification, format, or validity requirement. The categories below are therefore not a mandatory checklist. If an employer or another authority requests translation or certification, confirm the required language, certification, and legalization with that party in writing, while retaining the original and translation and checking names, numbers, dates, and other data against the original and the contract fields.
- Identity-proof record — it may relate to worker identity data, but no general translation rule is published.
- Nationality record — it may relate to the worker’s nationality field, but it is not published as a Qiwa translation requirement.
- Residence or address record — it may relate to the residence-address field, without a published upload or translation checklist.
- Occupation or official-record information — a non-Saudi’s occupation appears as in official records, and no rule says translation changes it.
- Job-description or job-title wording — the job title is entered in Arabic and English; this does not establish translation of a supporting document.
- Qualification or professional-background material — it may be relevant to a role in practice, but it is not published as a document that must be translated for the contract.
- Experience or prior-employment material — an employer may request it outside the displayed flow, but no official Qiwa requirement is published.
- Contractual attachments or additional clauses — additional clauses are contract data, but no general translation rule for attachments is published.
The employer logs in to Qiwa and selects the establishment and Contract Management and Documentation service.
The employer completes the establishment and employee data in the electronic workflow.
The employer completes the contract data, including the job title, duration, working hours, financial obligations, and additional clauses.
The job title is prepared in Arabic and English according to the job description; it should not be confused with the occupation shown in a non-Saudi’s official record.
The employer sends the contract request to the employee’s Qiwa Individuals account.
The employee reviews the contract and may accept it, reject it, or request a modification.
When both parties agree, the contract is considered documented and approved by the Ministry. If the employee does not respond within ten days of creation, the request is considered cancelled and may need to be resent.
| Document type | Common use | Note |
|---|---|---|
Does Qiwa require every foreign document to be translated before an employment contract is documented?
The reviewed official pages do not establish a universal rule that broad. The Contract Management page does not publish a required-document list or a general translation rule.
What must be entered in Arabic and English?
HRSD states that the job title is written in Arabic and English. That is not the same as translating every supporting document.
Are occupation and job title the same thing in Qiwa?
No. The page distinguishes them: a non-Saudi’s occupation is shown as it appears in official records, while the job title is written according to the job description in Arabic and English.
Does translating a certificate change the official occupation?
Nothing in the reviewed sources says it does. A translation should not be presented as a way to change the official record.
Has Qiwa published a list of documents that must be translated?
No such published list was located in the official sources reviewed.
Must the translator be sworn or certified?
The reviewed pages do not specify a translator status or uniform certification requirement for this workflow. Verify the receiving authority’s request if it asks for certification.
Are translation fees included in the contract-documentation service fee?
The service page displays no service fee, but it does not publish an external translation fee. Do not infer that a separately arranged translation is free.
Is there a translation deadline?
The published deadline concerns no response to the contract request: after ten days from creation, the request is considered cancelled. No separate translation deadline is published.
Does a translation have a validity period?
The reviewed sources do not publish a translation validity period. Do not invent a general period without official text.
Does Qiwa guarantee that an embassy or another country will accept a translation?
No. Qiwa contract documentation does not establish acceptance of a particular translation by a foreign state or authority.
What contract-documentation steps are published?
The employer logs in to Qiwa, selects the establishment and Contract Management and Documentation, completes establishment, employee, and contract data, then sends the request to the employee.
What can the employee do after receiving the request?
The employee can review the contract and accept it, reject it, or request a modification through Qiwa Individuals.
When is the contract documented and approved?
HRSD states that once both parties agree, the contract is considered documented and approved by the Ministry.
What should I do if another authority requests translation or certification?
Treat that request separately from the published Qiwa requirements. Obtain written confirmation of the language, certification, or legalization needed, and retain the original with the translation.
Are the eight document categories in this guide a mandatory list?
No. They are editorial categories linked to contract data or possible contexts, not an official upload or translation checklist.
This guide is for general information and is not legal or consular advice. Always verify current requirements with the receiving authority.